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Lectures & Concerts is only one of many sources of support for events and programming. Events funded by L&C will do all of the following:

• Relate to the academic life of the College, particularly to current course offerings;
• Show the applicant’s plan to build an audience through collaboration with other parts of the College (additional departments/programs, student organizations, College Houses, etc.);
• Engage º¬Ðß²ÝÑо¿ÊÒ students and enhance opportunities for their academic, artistic, and cultural learning through activities and informal interactions (e.g., using meals as a forum for further discussion);
• Involve at least one activity (e.g., lecture, panel discussion, performance, or screening) that is open to the campus and/or community; and
• Secure funding from their home department/program and campus partners as appropriate.

The Committee does not fund:

• Guest speakers whose only engagement are class visits. Class visits should be funded by the course’s department or program.
• Events that are solely for student networking, career development, alumni / student engagement, etc.
• Academic or research symposia: please see the Faculty Symposia page.
• Events that are solely for faculty development or research purposes. Please see the Faculty Funding Opportunities page or contact the Office of the Dean for Academic Affairs with questions about possible funding sources.

To apply for funding from the Lectures and Concerts Committee, please submit an application as a PDF attachment to landcproposals@bowdoin.edu. The PDF should be one document that has both the application and the speaker's C.V. No other formats will be accepted. Incomplete applications will not be considered.

The Committee strongly encourages applicants to plan their events well in advance and to apply by a deadline that is at least a month prior to the event. Faculty who are planning events that involve international guests, significant logistical preparation, reservation of major spaces, etc., should submit applications for a deadline at least three months in advance. The April deadline funds events in the subsequent (fall) semester or beyond. The Committee cannot normally consider retroactive applications.

Prior to submitting an application to L&C, applicants should begin working to find partners and build an audience for their event. See “Looking for Partners and Co-sponsors?” for suggestions.

Determine the level and kind of support from your department/program. You are expected to seek sponsorship and some level of financial support from your department/program. Where departments/programs have dedicated resources intended to support lectures, performances, etc., their faculty should draw on those resources to the greatest extent possible before applying to Lectures & Concerts. Your ADC can also provide support and guidance in planning your event and can help you avoid scheduling dates that conflict with other campus events.

Seek both financial contributions and engagement from other campus partners. Please be prepared to indicate who will partner with you and in what capacity. Additional financial contributions are helpful; for larger events, they are necessary. An equal focus should be on building engagement and participation for your event. If your event may be of interest to other departments/programs, invite collaboration and explore opportunities for cross-curricular connections. Consider whether there are other courses being taught across the curriculum that may intersect with the topic of your event. Consider outreach to non-academic departments and offices whose purview relates to your event. These connections will help publicize the event as broadly as possible and build an audience beyond your own students.

Reach out to the Student Activities Office and relevant student organizations to invite participation and publicize the event. If appropriate, student organizations may co-sponsor your event. This may entail their applying for funding from the Student Activities Funding Committee (SAFC). Student Houses may be interested in hosting a reception, Q&A, discussion, or other gathering.

Application Requirements | Honoraria | Travel | Lodging | Meals | Publicity | Film Screenings

The application should address each of the requirements named above in the “Application Guidelines.”

• Describe the proposed event, dates, and forms of engagement as fully as possible, including not only public lectures or performances but also class visits, Q&As, informal social meetings, meals, receptions, etc.
• Indicate the intended audience for activities (e.g., students in a specific course, students from multiple departments, the larger community, etc.). Note in particular what activities you have arranged that extend beyond your own course(s).
• Describe the outreach you have done to publicize the event and actively build an audience. Note other departments/programs, offices, faculty, courses, and student groups you have contacted and notified of the event and/or invited to participate. Note additional people you will contact/invite if approved.
• Indicate funding which you have secured or which is pending from your department/program and other partners.

Provide a clear budget with explanations for all items. The Committee should be able to connect your anticipated expenses easily with your proposed itinerary and understand what each expense is for. To create transparency and equity across applications, the Committee has established the following norms and guidelines for funding.

Honoraria:

• $500 for guests who:
  • hold a tenure-track/tenured faculty position or reasonable equivalent
  • are local community partners or are from non-profits, government, industry, etc.
• $750 for guests who:
  • hold a visiting or temporary faculty position
• $1,000 for guests who:
  • are working professional artists (broadly defined) and do not hold a tenure-track faculty position or equivalent

The Committee will consider reasonable requests for alternate amounts where a professional artist has a standard fee or where there is another compelling reason to offer a higher honorarium. The Committee will not normally provide any funding for an honorarium that exceeds the Committee’s guidelines. No honorarium amount should ever be quoted or promised to a guest before the applicant has secured funding.

Travel: Air and train travel should be coach / economy class. Please price all air travel through Concur/Direct Travel (/finance/travel/protected/index.html). The Committee will fund ground transportation between the Portland airport and Brunswick at a rate of $140/roundtrip.

Lodging: OneSixtyFive Maine provides a discounted rate for º¬Ðß²ÝÑо¿ÊÒ of $140/night, which the Committee uses as its standard rate. The Brunswick Hotel also provides a discounted rate.

Meals: Applicants should specify the number of guests expected.

• On-campus meals: The Committee encourages meals to be held in º¬Ðß²ÝÑо¿ÊÒ dining halls and used as a forum for further discussion with students. Lunches and dinners cost ~$10; students should use their meal plans.
• Off-campus meals: The Committee will normally fund one dinner off-campus for up to 6 attendees (including the guest) at $70/person. The Committee will fund any additional dinners at $50/person for a maximum of three people (the guest, the host, and possibly one other faculty member). The Committee will fund breakfasts for the guest and potentially the host at $20/person.

College Houses and student organizations may be interested in hosting receptions or dinners to give students additional opportunities to engage with your guest.

Publicity: The Committee will normally provide up to $25 for publicity expenses, which covers the normal cost of posters through the Copy and Print Center.

Film Screenings: Applicants who hope to screen films need to secure public performance rights from the distribution company if the showing takes place outside of a class meeting or is advertised in any way. There may be a charge associated with such screenings and applicants should include it in their budget. Review the Library’s guide and and contact Carmen Greenlee for information about a particular title.

Once the Committee has reviewed your application, the chair will notify you of the funding decision. The award notice will specify the funding source(s) that applicants must acknowledge in event publicity materials.

The Committee will be grateful for a two to three sentence completion report on how the event went and whether the costs were as projected.

Once you receive an award notice, please review the Event Planning Guide for Faculty/Staff on the Campus Scheduling website (/events/campus-scheduling/index.html). Aspects you may need to consider:

• Booking rooms/spaces
• Requesting room setup
• Requesting audiovisual or technology support
  • Prior to the recording of any event by AV services, consent forms must be completed by all non-º¬Ðß²ÝÑо¿ÊÒ participants
• Planning for film screenings
  • You will need to reserve an appropriate space; such spaces are often in heavy demand. You will also need to request tech support in advance; determine whether the college can support the film format; and arrange for any public performance rights and associated fees
• Paying international visitors
  • Honoraria to international guests require vetting by both HR and the Controller’s Office for payment eligibility and tax treatment. It is critical to initiate this process as soon as possible. For more information, see “Payments to non-U.S. Citizens/Permanent Residents”
• Making all necessary arrangements for your guest’s travel, lodging, and dining in a timely fashion, often in partnership with your ADC

The Lectures & Concerts Committee draws on the following funding sources for awards:

The Jasper Jacob Stahl Lectureship in the Humanities
This fund supports lectures "by some distinguished scholarly and gifted interpreter of the Art, Life, Letters, Philosophy, or Culture, in the broadest sense, of the Ancient Hebraic World or of the Ancient Greek World or of the Roman World, or of the Renaissance in Italy and Europe, or of the Age of Elizabeth I in England, or that of Louis XIV and the Enlightenment in France, or of the era of Goethe in Germany."

Annie Talbot Cole Lectureship
This fund supports lectures that contribute "to the ennoblement and enrichment of life by standing for the idea that life is a glad opportunity. It shall, therefore, exhibit and endeavor to make attractive the highest ideals of character and conduct, and also, insofar as possible, foster an appreciation of the beautiful as revealed through nature, poetry, music, and the fine arts."

Charles F. Adams Lectureship
This fund supports lectures in political science and education.

Blythe Bickel Edwards Fund
This fund is used to enrich and enliven º¬Ðß²ÝÑо¿ÊÒ through artistic expression and performance. The Fund should encourage the creation, performance, and appreciation of all forms of art, music, and performance existing today and created in the future. The artistic boundaries of the fund are limited only by imagination and creativity.

Lectures and Concerts General Fund
This modest operating budget supports the many worthy events that cannot be supported by any of the above funds.

Faculty members apply to the Committee, not to any specific fund; the committee and the Office of the Dean for Academic Affairs determine the appropriate funding source for a given award at their discretion.

The College has many endowed funds to support lectures and guest speakers on a wide range of topics, including journalism, teaching and learning in the humanities, First Amendment values, oceanographic education, public relations, Jewish learning, geopolitical history, ornithology, and many more. Some of them require long-term planning or a faculty sponsor within a specific department or program, while others may be open to more flexible arrangements. Contact Saari (s.greylock@bowdoin.edu) for help identifying possible sources outside L&C. While the Committee hopes to expand this information for faculty over time, here are four campus-wide endowed lectures to keep in mind:

The Harry Spindel Memorial Lectureship
Established by the gift of Rosalyne Spindel Bernstein H'97 and the late Sumner Thurman Bernstein in memory of her father, Harry Spindel, as a lasting testimony to his lifelong devotion to Jewish learning, this fund supports annual lectures in Judaic studies or contemporary Jewish affairs. (Spindel Committee: /academic-affairs/opportunities-for-faculty/funding-opportunities/spindel-lectureship.html)

Kenneth V. Santagata Memorial Fund
Established by family and friends of Kenneth V. Santagata '73, this fund supports one lecture each semester, rotating in the arts, humanities, and social sciences, with lecturers to be recognized authorities in their respective fields, to present new, novel, or nonconventional approaches to the designated topic in the specified category. (Office of Stewardship: contact Christine Sullivan, csullivan@bowdoin.edu)

Edith Lansing Koon Sills Lecture Fund
This fund was established by the Society of º¬Ðß²ÝÑо¿ÊÒ Women to honor Mrs. Kenneth C. M. Sills, the wife of a former president of º¬Ðß²ÝÑо¿ÊÒ, and to sponsor lectures by outstanding women. (Office of Stewardship: contact Christine Sullivan, csullivan@bowdoin.edu)

The Harold and Iris Chandler Lectureship Fund
Established by family and friends in memory of Dr. Harold L. Chandler of the Class of 1934. Its uses include: sponsoring regular lectures on any topic with a preference for the use of the arts and technology to enhance teaching and learning in the humanities, by faculty or staff members of º¬Ðß²ÝÑо¿ÊÒ or other colleges, universities, and cultural organizations; sponsoring other events including but not limited to art exhibitions, seminars, and presentations in the library's Chandler Room. (Library: contact Michelle McDonough, memcdono@bowdoin.edu)

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More broadly, the following offices and organizations across campus may help you find collaborators, co-sponsors, or wider audiences for your event. This list is not exhaustive.

Academic Departments/Programs

Reach out to other departments and programs to share information about your event and to invite participation or attendance.

Student Activities Office

The Student Activities Office provides support and funding for more than 130 student organizations and advises students in producing hundreds of programs a year, ranging from small club dinners to campus-wide events. The Office is happy to direct faculty members to potential partners for events they are considering or planning. Successful programming that supports both academic needs and student organization interests is the “gold standard” of programming for the º¬Ðß²ÝÑо¿ÊÒ community. Contact: Nate Hintze, Director of Student Activities & The David Saul Smith Union, nhintze@bowdoin.edu

• Student Activities Office
• Student Organizations / Clubs

Other Departments, Offices, Organizations:

• Alumni Relations
• Baldwin Center for Learning & Teaching (BCLT)
• Career Exploration & Development (CXD)
• Center for Cocurricular Opportunities (Off-Campus Study; Student Fellowships & Research; Health Professions Advising)
• Office of Events and Summer Programs
• Office of Inclusion and DiversityMcKeen Center for the Common Good
• Mellon Mays Undergraduate Fellowship Program (MMUF)
• Center for Multicultural Life
• Museum of Art
• Outing Club
• Peary-MacMillan Arctic Museum
• Schiller Coastal Studies Center (SCSC)
• Sexuality, Women, and Gender Center (SWAG)
• Rachel Lord Center for Spiritual Life
• Sustainability Office
• THRIVE

Faculty:
Tricia Welsch, chair
Adanna Jones
Jill Pearlman

Staff:
Nate Hintze, Director of Student Activities and the David Saul Smith Union

Students:
Yanevith Pena '25
Nisi Tuitupou '26

Ex officio:
Cassandra Braun, Curator of the º¬Ðß²ÝÑо¿ÊÒ Museum of Art
China Reevers, Assistant Director of Events and Summer Programming
Saari Greylock, Director of Academic Budgets and Financial Planning
Whitney Hogan, Director of Residential Life
Christine Sullivan, Associate Director of Stewardship, Office of Stewardship Programs